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Facilities and Construction Coordinator

Date: Nov 17, 2022

Location: Bonita Springs, Florida, United States

Company: Herc Rentals


Req #: 54019

Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with trailing twelve month total revenues of nearly $2.34 billion as of June 30, 2022. Herc Rentals’ parent company, known as Herc Holdings Inc., listed on the New York Stock Exchange on July 1, 2016, under the symbol “HRI.” Herc Rentals serves customers through approximately 335 locations and has approximately 6,100 employees in North America.


We serve a diverse group of customers in a wide array of industries. We support professional con-tractors in construction and remediation. Our industrial customers include large industrial plants, refineries and petrochemical operations, automotive and aerospace manufacturers. We support government and infrastructure projects at the municipal, state and federal level. And, we continue to expand our services for customers in commercial and retail, healthcare, hospitality, recreation, and entertainment and special events.

Short Description

The Construction Coordinator is responsible for assigned activities for both the Facility/Construction and Real Estate Departments. This role supports the Director of Facilities/Construction and the Director of Real Estate, along with their respective teams, on all functions associated with construction of new branches, relocation of branches and existing branches facility maintenance. The Construction Coordinator will support project management through effective project scheduling, cost estimating, inter-departmental coordination, general contractor/subcontractor coordination, tracking work orders, managing preventative maintenance, initiating purchase orders, and processing invoices to meet the corporate goal of delivering completed Construction projects on budget and on time. 

Project Tracking

Significant administrative duties to include new Vendor Setup, creating Purchase Orders, Invoice Processing, Filing, etc. Effective Communication of project details, including scope of work, site plans, sketches, scheduling, cost estimating and timing of projects.  Coordinate multiple contractors and obtain competitive pricing for approved projects. Monthly reporting of Actual vs Budget expenditure for all approved projects. 

Existing Branches : Field and prioritize requests from existing branches relating to construction work, repairs and preventative maintenance. Assist with appropriate approvals for all Construction Projects. Coordinate all activities associated with the work from inception to completion, ensuring that all Herc branches are supported throughout the process.




Support Corporate Greenfield Initiative: Assist with investigation and due diligence of potential Greenfield sites in preparation of Real Estate Committee (REC) Construction project approval requests.Assist with development of Landlord Work and Tenant Work schedules for Lease documents. Once REC approved, coordinate all aspects of opening a branch from the facilities perspective, including coordination with various cross functional Herc Support Center departments and operational field leadership teams. Monitor and oversee construction for all project activities including GC work and permitting and inspections, as well as internal IT, security, signs, tank and fueling equipment installations. Participate in weekly project conference calls for coordination of all construction and field activities and document meeting minutes to track responsible parties, critical due dates and follow up tasks and outstanding items.            


Other Tasks: Occasional Site visits to survey new and existing locations for work scope definition to determine design requirements for project requests. Assist with bidding of renovation and/or greenfield plans by holding on-site pre-bid meetings with contractors and suppliers. Travel to the construction sites throughout projects, ensuring Herc Rentals standards are being followed, and defined project goals and objectives are met. Manage the implementation, schedule and quality of the construction during renovations for assigned projects working with the Director of Facilities/Construction, Construction Field Managers, Local Leadership (Regional VP’s, District Managers, Branch Managers) Create and update a master project schedule for all construction projects for the calendar/fiscal year. Ensure the service providers deliver their contracted service levels to the standards required.  Hands-on experience of dealing with large properties or property portfolios, with substantial and diverse capital investment, energy management and preventive/reactive maintenance program management experience a plus.


    Professional Experience

    Must be able to travel 10-20% of the time
    Ability to implement and utilize facilities management programs and activities
    Ability to work in and with a team to deliver consistent/concise information and reports for coworkers and senior management
    Operates effectively in a large complex organization
    Lead, engage and motivate people
    Computer skills to include Outlook, Word, Excel, Powerpoint, ACAD, Adobe
    Ability to learn other computer programs as utilized by Herc (ie. Oracle, SAP/Concur, etc.)

    Educational Background

    Bachelor’s degree in engineering, construction management and/or degree in a business-related discipline or relevant work experience.
    A minimum of two years in a similar or related role in a building construction project management role with property and/or portfolio management capacity.

    Conditions of Employment

    Excellent understanding of buildings and systems and the complex nature of their operation
    Extensive hands on experience of building and site construction, repair and maintenance
    Financial and business acumen and a track record of managing large projects and or contracts
    Good understanding of environmental considerations as they relate to the built environment and legislative requirements
    General understanding of building codes, ordinances, and zoning laws


      Herc Rentals values its employees and provides excellent compensation and benefits packages which are not limited to the following.


      Keeping you healthy

      Medical, Dental, and Vision Coverage

      Life and disability insurance

      Flex spending and health savings accounts

      Virtual Health Visits

      24 Hour Nurse Line

      Healthy Pregnancy Program

      Tobacco Cessation Program

      Weight Loss Program



      Building Your Financial Future

      401(k) plan with company match

      Employee Stock Purchase Program



      Life & Work Harmony

      Paid Time Off (Holidays, Vacations, Sick Days)

      Paid parental leave.

      Military leave & support for those in the National Guard and Reserves

      Employee Assistance Program (EAP)

      Adoption Assistance Reimbursement Program

      Tuition Reimbursement Program

      Mechanic Tool reimbursement of up to $300 per year

      Auto & Home Insurance Discounts


      Protecting You & Your Family

      Company Paid Life Insurance

      Supplemental Life Insurance

      Accidental Death & Dismemberment Insurance

      Company Paid Disability Insurance

      Supplemental Disability Insurance

      Group Legal Plan

      Critical Illness Insurance

      Accident Insurance


      Herc does not discriminate in employment based on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factors.


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