Job Purpose

The Executive Assistant provides high‑level administrative support to two senior executives with distinct functional responsibilities: the Chief Information Officer (CIO) and the Senior Vice President of Investor Relations & Communications (IR&C). This role requires exceptional organizational skills, strong judgment, confidentiality, and the ability to manage complex, time‑sensitive workflows across both technology and corporate communications/investor relations environments. The Executive Assistant serves as a central coordination point, ensuring both leaders are prepared, informed, and supported in executing their priorities.

What you will do...

Support for the CIO

• Manage the CIO’s complex calendar, recurring leadership rhythms, meeting prioritization, and schedule optimization.
• Coordinate domestic and international travel arrangements, itineraries, logistics, and briefing materials.
• Prepare meeting packets, presentations, talking points, and status documents in partnership with IT leadership teams.
• Help coordinate IT leadership meetings, technology reviews, and cross‑functional working sessions; track action items and drive follow‑up.
• Assist with vendor coordination, purchase orders, invoice routing, and budget‑related administrative processes.
• Maintain organized digital files, reference materials, and documentation across Teams, SharePoint, and OneDrive.

Support for the COO

• Oversee the COO's intricate calendar, standing leadership routines, meeting priorities, and ongoing schedule adjustments.
• Arrange domestic and international travel plans, itineraries, logistics, and preparatory briefing materials.
• Prepare meeting packets, presentations, talking points, and status documents in partnership with Operations leadership teams.
• Help coordinate operations leadership meetings, business reviews, and cross‑functional working sessions; track action items and drive follow‑up.
• Support vendor management, purchase order processing, invoice handling, and budget‑related administrative tasks.
• Keep digital files, reference materials, and documentation well organized and current across Teams, SharePoint, and OneDrive.

Cross‑Executive and Operational Support

• Serve as a professional, responsive point of contact for internal leaders, external partners, analysts, media contacts, and vendors.
• Prepare polished correspondence, presentations, and documents with careful attention to messaging and accuracy.
• Process expenses, approvals, travel reconciliations, expense report management and other administrative tasks promptly and accurately.
• Anticipate needs, identify gaps, and proactively develop checklists, templates, tools, and structured processes for recurring activities.
• Uphold the highest standards of confidentiality, particularly regarding sensitive business information, investor‑related materials, IT security topics, and material nonpublic information.

Requirements

• A minimum of 5 years of executive assistant experience supporting senior executives, with experience supporting multiple leaders simultaneously strongly preferred.
• Experience in IT, investor relations, corporate communications, financial services, or a similar fast‑paced corporate environment is beneficial.
• Mastery of Microsoft 365 applications (Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive).
• Exceptional written and verbal communication skills, including editing and formatting of executive‑level presentations and documents.
• Demonstrated ability to manage multiple competing priorities with accuracy, urgency, and professionalism.
• Strong judgment, discretion, and reliability; ability to handle confidential information with uncompromising integrity.
• Excellent relationship‑building skills and the ability to collaborate effectively with cross‑functional teams.
• Video editing experince desired but not required. 

Education: 
Required Bachelor’s degree

Work Envirnment:

• This role is performed onsite in Bonita Springs, FL.
• Occasional early mornings, evenings, or schedule adjustments may be required during earnings cycles, board meetings, investor activities, or key IT initiatives.
• Limited travel may be required for executive or investor events.