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Office Administrator -Cinelease, Mississauga

Date: May 13, 2022

Location: Mississauga, Ontario, Canada

Company: Herc Rentals

Req #: 44615

Herc Rentals Inc. is a premier, full-service equipment rental firm – providing our customers the equipment, services and solutions they need to achieve optimal performance safely, efficiently and effectively. A pioneer of the equipment rental industry, Herc Rentals continues to evolve and grow through technological innovations, expanded product offerings and value-added services and consultative solutions to support its customers’ projects.


With more than 55 years of equipment rental expertise, approximately 5,600 employees and approximately 312 company-operated locations across North America, Herc Rentals serves a broad range of end markets, including construction; industrial operations, refineries and petrochemical operations; governmental entities and contractors; disaster recovery and remediation; infrastructure; railroad operations; utilities; film, television, live entertainment and special event production; agricultural operations; and facilities management.


Short Description

A Cinelease Office Administrator’s focus is to support fluid front office operations ranging from walk-in client initial contact to being a go-to resource for employees in office related matters. The Office Administrator is a centralized role to ensure uninterrupted branch operations and to ensure customers are routed to their correct contacts. Serving as a leading service provider for clients and employees alike, as an Office Administrator, you will play a critical role in the growth and culture of our business.


  • Warmly welcoming and directing clients upon entering facilities
  • Oversee letters, phone calls, packages, and other forms of inbound correspondences
  • Track and replace office supplies to avoid operational interruptions and ensure office operational success
  • Maintain office efficiency arranging necessary repairs
  • Create, update, and process quotes, POs, and invoicing from vendors
  • Assist in copying and distributing production orders and other internal documents
  • Schedule and track office activities
  • Schedule meetings between employees and clients and manage meeting room schedules
  • Update leadership on pain-points and suggest best practice improvements to heighten customer satisfaction
  • Demonstrate active participation in Cinelease Safety Culture, always prioritizing the safety of team members and customers alike
  • Support all team members
  • Learn and follow all company procedures and protocols


  • Ability to engage in natural verbal interaction with customers
  • Ability to follow up with customers in a timely manner
  • Able to walk into unfamiliar environments and adjust rapidly to the setting
  • Attention to detail
  • Multi-tasking individual who uses project management skills to accomplish goals
  • Customer service focused
  • Must react to changing business needs
  • Solid and proven computer skill set (knowledge of MS Office is preferred)
  • Works and communicates effectively with all levels of the company

Professional Experience

Proven track record with experience in an office setting preferred
Computer skills to support entering information into systems
Basic knowledge of Microsoft Word and Excel Programs
Interpersonal skills
Listening skills
Ability to communication effectively and efficiently
A valid driver’s license with a clean driving record

Educational Background

Must have a high school diploma or equivalency


Our long-term strategy underscores the understanding that our success depends on the dedication and capability of our team members. We are focused on attracting, retaining and empowering talented and dedicated people to build the best team in the equipment rental industry. We also seek to build a team that reflects the variety of people, cultures and communities we interact with every day and to create an inclusive, productive environment in which all team members feel valued and respected.


Herc Rentals provides an excellent compensation and benefits package, which includes a competitive salary, retirement savings plan, tuition reimbursement, comprehensive medical, dental, vision care, life insurance coverage, paid vacation and holidays. 


Herc Rentals is an equal opportunity employer

To apply please email your CV / resume to [email protected]

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